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Major purchases give deadlines The following represents the timeline for departments to have major purchase documentation and all pre-approvals to procurement per notated Board of Trustees meetings.  Meeting 2/11—Procurement by 12/22; meeting 4/14—Procurement by 2/16; meeting 5/18—Procurement by 3/22; meeting 8/11—Procurement by 6/15; meeting 10/13—Procurement by 8/10; meeting 12/08—Procurement by 10/12.