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Paperless Pay Initiative means all
pay statements can be found online
Effective Jan. 1, 2006, the Medical University will implement the
Paperless Pay Initiative. This initiative fully implements direct
deposit of pay for all university faculty, staff and student employees,
and replaces paper pay statements with online pay statements.
Approximately 90,000 payroll checks and advices are currently
processed, printed and distributed 64 times per year to pay
approximately 4,600 faculty and staff. This includes 26 “supplemental”
payrolls required for late paperwork or corrections. This printing and
distributing is a heavily labor-intensive process. Currently 4,400
employees, or 96 percent of the payroll, have their pay directly
deposited into their bank accounts. Less than 200 employees still
choose to receive a paper check.
Some benefits of the initiative are reduced costs campus-wide due to
streamlined payroll processes, conservation of resources by reducing
paper consumption, empowerment of employees through self-service
applications and easier access to pay information.
Under the initiative, university employees will receive their pay via
direct deposit into a maximum of three personal bank accounts or
through a direct pay card, which is similar to a debit card. Many
people don’t know that MUSC employees participating in direct deposit
are entitled to “free basic checking” from at least six local
banks.
My PayStub is the safe and secure electronic pay statement that will
replace the paper pay statements employees currently receive.
Employees can now view individual pay statements using their MUSC
Network Account (MNA) to access the MyRecords application located
online at http://www.musc.edu/hrm/myrecords.htm. My Paystub is an
excellent planning tool because current pay statements are available
online two to three days before pay day, and because individual pay
statements going back two years are also available.
Employees who do not have computer access or need training, should
contact the Payroll Office for kiosk information and instruction.
All university employees should now have an MNA and all new hires are
currently receiving an MNA at orientation.
The last paper paychecks and stubs will be printed for the Dec. 21
biweekly and Dec. 31 monthly payroll. After this time, paychecks for
any employee who does not want to use traditional direct deposit or a
pay card will be mailed to the employee’s home address on pay day.
Best-practices at other higher education institutions include the
automation of processes and the reduction of paper. The University
Payroll Office is committed to creating or emulating such practices. In
the future, they hope to offer employees additional self service
applications such as online W-4 so that employees can easily make
changes to withholding information and online W-2 forms to facilitate
tax preparation.
For information or questions regarding the Paperless Pay Initiative,
call Hope McKiernan, university payroll manager, at 792-4937.
Friday, Dec. 9, 2005
Catalyst Online is published weekly,
updated
as needed and improved from time to time by the MUSC Office of Public
Relations
for the faculty, employees and students of the Medical University of
South
Carolina. Catalyst Online editor, Kim Draughn, can be reached at
792-4107
or by email, catalyst@musc.edu. Editorial copy can be submitted to
Catalyst
Online and to The Catalyst in print by fax, 792-6723, or by email to
petersnd@musc.edu
or catalyst@musc.edu. To place an ad in The Catalyst hardcopy, call
Community
Press at 849-1778.
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