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To
Medical Center Employees:
Several weeks ago, Dr. Raymond
Greenberg, MUSC president, asked that I
serve as interim executive director,
MUSC medical center, following Stuart
Smith's retirement. I am honored to
serve in this capacity during the
transitional period until a "permanent"
replacement is on the job.
I retired as
chief executive officer of Palmetto
Health several years ago, but I continue
to be involved in health care in various
capacities. I have always had great
admiration for Dr. Greenberg, and I am
deeply committed to MUSC's noble
mission.
During the past
few weeks, I have absorbed a great deal
of information, and I have shared my
observations and suggestions with
leaders throughout MUSC. I feel
confident the MUSC clinical enterprise
is taking the right steps to formulate a
broad-based action plan to address the
financial and other challenges being
faced by MUSC and the heath-care
industry.
It is a pleasure
to work with everyone. Thank you very
much.
Kester Freeman
Interim Vice President for Clinical
Operations
and Executive Director, MUSC Medical
Center
People–Fostering employee pride and
loyalty
Employee
of the Month
Willette Smith, Business Development
& Marketing Services, was recognized
for her work in assisting the
department's student intern in
organizing and preparing a direct mail
project. (Janna Cone)
Jocelynn Reece,
HCC Scheduling, was praised for
assisting nursing staff and calming a
confused infusion patient. (Tina Graves)
Randy Pilsch,
R.N., 9E, was recognized for ensuring
the safety of his and other patients
when another agitated patient began
being destructive on the unit. Pilsch
secured patient rooms and staff work
areas. (Leah Ramos)
HR update
Helena Bastian,
MUHA HR director, reported on the
following information:
Status change/wage reduction
notification – employees who reduce
hours, have a shift change and/or have a
wage reduction must sign a status
change/wage reduction notification
- Memo must be
attached to the PEAR form
- Form letter is
located on the MUHA intranet
Open enrollment
for State Optional Retirement Program
(ORP) participants – Jan. 1 to March 1
- ORP
participants may change investment
providers: Met, Valid, Mass Mutual
(formerly Hartford) and TIAA-Cerf
- ORP
participants who initially enrolled in
the program between Jan. 1, 2008 and
March 1, 2012 may irrevocably switch
to the pension plan (SCRS)
- For
information, contact Mark Stimpson,
stimpso@musc.edu or Cindy Locklair,
locklaic@musc.edu or call the SCRS,
1-800-868-9002
My Record
- Employees can
now access their W-4 forms, review
their withholdings, etc.
- Employees
should sign the form and submit it to
HR via any of these methods –
- Preferred
method: email the form to
muha-w4@musc.edu
- Drop off at
one of following locations – main
office, 163 Rutledge Ave., second
floor; satellite office, first floor,
ART; locked HR mailbox, North Tower
mailroom; Fax to 792-0853
SuccessFactors
– 360 Staff Peer Review
- Can be
conducted any time between January and
summer; recommend to include about 10
raters; classroom training scheduled
(January through March); visit the
MUHA intranet for information
- High/Solid/Low
conversations are due Feb. 28; these
must be documented in SuccessFactors
or LDI
Policy updates
–Key elements
Policy #29
– Time and Attendance: Salaried (exempt)
employees within a department/unit may
be required by their department to clock
in/out for attendance purposes utilizing
their ID badges; PTO usage for working
on a designated holiday – Employee
should submit a request for leave form
to the supervisor for documentation
purposes; Employees are required to
submit a Request for Leave form
indicating educational time to the
supervisor; In order to be paid
properly, employees who work during a
lunch period or whose lunch is
interrupted should submit a time entry
form to their manager to be paid for the
lunch period
Policy #4 –
Employment
Section C.
Qualifications
An employee must be in his/her current
position a minimum of six (6) months and
be in good standing without any
disciplinary action before he or she is
eligible to apply for a transfer. The
six-month waiting requirement may be
waived if the position is being
adversely affected due to position
elimination. The employee's manager may
waive this requirement.
Section J. Waiting Period
• SCRS, PORS, and SCORP retirees who did
not participate in the TERI program must
wait 30 consecutive calendar days before
returning to employment with the
Authority. Failure to wait the 30
consecutive calendar days will result in
the suspension of retirement payments
while the retiree remains re-employed by
the covered employer.
Section K. Salary of
Post-Retirement/Post-TERI employees
(modified)
• Based on rules of the SCRS and PORS,
there may be earning limitations
associated with post-retirement or
post-TERI re-employment
Policy #18
Paid Time Off
Effective Jan. 27,
all eligible employees will accrue PTO
as outlined below:
Visit http://tinyurl.com/aj2xnvu.
Wellness
update
Susan Johnson, Ph.D., Office of Health
Promotion confirmed that on Jan. 8, the
Charleston City Council passed a
proposal to extend the smoke-free zone
around MUSC and adjacent facilities.
Effective March 1, the use of tobacco
products will be prohibited on all
streets and sidewalks within the Medical
District as defined by the City of
Charleston ordinance as well as all
property owned or leased by MUSC.
To prepare for
these changes, Johnson reconvened the
tobacco-free campus committee. The
new city ordinance, map and revised
campus' tobacco-free policy will be
updated. MUSC's Pitch the Pack program
will be offered Jan. 25 to students and
employees.
Benefit of the
month is weight management featuring
lunchtime losers, the MUSC Moves!
Walking Program, Weekly Zumba and Lunch
and Learn events. Johnson also reminded
managers of this month's worksite
screening, Jan. 22, Gazes/Strom Thurmond
Building, room 125. Visit http://www.musc.edu/employeewellness.
Quality –
Providing quality patient care in a safe
environment
Walter Limehouse, M.D., Department of
Emergency Medicine, reviewed details of
a new policy related to public health
emergencies and allocation of resources. The policy
originated from a statewide
initiative that preceded the H1N1
pandemic flu situation and was expanded for use in
all public health emergencies. According
to Limehouse, the demands during a public health emergency may exceed the capacity of the hospital and that a demand for resources compared to available supply may create both ethical and clinical challenges. In a disaster triage and
public health emergency, the focus
shifts from individual care to providing the greatest good for the community .
The governor is the primary person to
implement this policy using the
Emergency Health Powers Act during a
state of emergency. Public health triage
ensures allocation on a fair and
systematic basis as much as possible.
This policy is an element of MUSC's
clinical services disaster plan and
focuses on resource allocation. A scarce resource allocation team will work i with the hospital's incident
command center in triage decision making. Visit https://www.musc.edu/medcenter/policy/Med/C183.pdf.
Service – Serving the public with
compassion, respect and excellence
Brian Fletcher,
R.N., Clinical Services Disaster
Preparedness program manager, reminded
managers to review their
department/unit's emergency response
plan (also a Joint Commission
requirement). Any plan changes must be
listed, dated and initialed on a
review/change notice sheet. Non- changes
also should be initialed and recorded.
Also, all changes should be discussed
with staff. To confirm each employee's
understanding of this, staff must
complete an attestation form. All
completed forms should be placed in each
department/unit's plan binder. All forms
can be found in MUHA's emergency
management toolbox. Deadline to complete
both change notices and attestation
forms is by Jan. 31.
Announcement
• Pam Marek, Decision Support analyst,
announced the URL change of Action OI .
The new link is https://actionoi.truvenhealth.com.
• The next meeting is Feb. 5.
Friday, Jan.
18, 2013
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