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Online W-2 forms for university
employees available
University
faculty, staff and student employees can choose to receive their form
W-2, Wage and Tax Statement, online instead of by mail.
In order to receive your 2006 W-2 form electronically, you must respond
to the consent agreement by Jan. 10. Employees who do not respond will
be required to wait to receive their paper W-2 form via U.S. mail.
Benefits to receiving the W-2 Form electronically versus through the
mail:
- Online delivery provides access to the W-2 form earlier
than the traditional mail process.
- Online delivery eliminates the chance that the W-2 will get
lost, misdirected or delayed during deliver, or misplaced once the
employee receives it.
- Signing up for online delivery is easy and secure, and
employees can change their minds and withdraw from online at any time.
- Employees can receive their eW-2 even while traveling or on
assignment away from their home address.
- Employees can access their eW-2 online at the MUSC
MyRecords Web site (same site as employee pay stubs)
http://www.musc.edu/hrm/ or from their home computer from ECSI's
secured Web Site: https://www.ecsi.net/gateway/musc-emp.html.
If you previously signed up to receive your Form W-2 electronically:
- Once you register, you will continue to have access to your
W-2 online until you withdraw your consent.
How to
register to receive your W-2 online (for the first time)
- Those who choose to receive their W-2 form online will not
receive a paper copy of it via U.S. mail
- You must register by taking the following steps:
- Enter your Employee login ID (social security number) and
your PIN.
- Select the option: W-2 services
- Click on “Consent for online delivery” and it will ask if
you want to provide a secondary e-mail address.
- You will receive a confirmation e-mail when you have
completed your online delivery and consent, as well as confirmation of
any changes made to contact information.
In January, those who have registered to receive their W-2 Form online
will receive an e-mail notification that their eW-2 Form is posted on
the secure Web site, along with instructions for retrieval. You can
then download the eW-2 file to your computer or disk and can refer to
it or print it at any time. The files will be accessible on or before
Jan. 31.
How
personal information is protected
All activity and pay data within personal accounts are protected by
multiple levels of security. Each employee will choose their personal
identification number to ensure no unauthorized access occurs. All pay
information and account activity on the Internet will be protected by
industry-standard SSL encryption.
ECSI, the company who administers the electronic version of your pay
stub information, will not resell, distribute, or disclose personal
information like salary amount, addresses, and/or social security
numbers to third parties for use in mailing lists, by telemarketers,
etc. You can view their comprehensive privacy statement online at https://www.ecsi.net/gateway/musc-emp.html.
Any employee who does not register to receive his/her W-2 form online
will receive a printed copy via the U.S. mail.
For additional information, questions or concerns contact the
University Payroll Office at 792-2191.
For technical assistance contact ECSI at (800) 437-6931, by fax (866)
291-5384 or online http://www.ecsi.net.
Friday, Jan. 5, 2007
Catalyst Online is published weekly,
updated
as needed and improved from time to time by the MUSC Office of Public
Relations
for the faculty, employees and students of the Medical University of
South
Carolina. Catalyst Online editor, Kim Draughn, can be reached at
792-4107
or by email, catalyst@musc.edu. Editorial copy can be submitted to
Catalyst
Online and to The Catalyst in print by fax, 792-6723, or by email to
catalyst@musc.edu. To place an ad in The Catalyst hardcopy, call Island
Publications at 849-1778, ext. 201.
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