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Online W-2 forms available for employees

All employers are required to furnish employees with a W-2 form showing their compensation and tax withholding amounts for the full calendar year for use in completing their annual tax returns. Medical University Hospital Authority (MUHA) and university staff, faculty and student employees can now choose to receive their W-2 wage and tax statement online instead of via the postal service.
The delivery of online W-2 statements is IRS approved. In order to conveniently receive your W-2 form electronically, you must respond to the consent agreement. Employees who do not respond will wait to receive their paper W-2 form via U.S. Postal Service.
Benefits to receiving the W-2 form electronically versus through the mail:
  • Online delivery provides access to the W-2 form earlier than the traditional mail process.
  • Online delivery eliminates the chance that the W-2 will get lost, misdirected or delayed during delivery, or misplaced once the employee receives it.
  • Signing up for online delivery is easy and secure, and employees can change their minds and withdraw from online at any time. MUHA and university employees need to register for the online statement access by Jan. 22.
Any employee, who previously registered to receive a  eW-2, does not need to do so again. Once you register, you will continue to have access to your W-2 online until you withdraw your consent.
To register to receive your W-2 online (for the first time):
You must register by taking the following steps: Login into MyRecords ( or
  • Click on MyPayStub
  • Click on Get W2 on the top menu bar
  • Click on Signup for Electronic W2
In the authorization box, check the “I  authorize” box. You also have the option to add an additional e-mail address.
  • Click save at the bottom of the authorization box
You will receive a confirmation e-mail when you have completed your online delivery and consent, as well as confirmation of any changes made to contact information.
Employees who have registered to receive their W-2 form online will receive an e-mail notification that their eW-2 form is available through the MyRecords page, along with instructions for retrieval. You can then download the eW-2 file to your computer or disk and can refer to it or print it at any time. The files will be accessible on or before Jan. 31.
Those who choose to receive their W-2 form online will not receive a paper copy of it through the U.S. Postal Service.

How your personal information is protected
All activity and pay data within personal accounts are protected by multiple levels of security. All pay information and account activity on the Internet will be protected by industry-standard Security Sockets Layer encryption.
You will receive an e-mail confirming any changes you make to your online account. This is a security feature of the eW-2 system, alerting you via e-mail whenever there is a change to your account.
The company that  administers the electronic version of your W-2 information will not resell, distribute, or disclose personal information such as salary, addresses, and/or Social Security numbers to third parties for use in mailing lists, by telemarketers, etc. You can view the comprehensive privacy statement online at
Any employee who does not register to receive his or her W-2 form online will receive a printed copy via the U.S. Postal Service.
For additional information, questions or concerns, contact the University Payroll Office at 792-2191, or the MUHA's Payroll Office at 792-7544 or 792-8078.
For technical assistance, contact CCIT Help Desk at 792-9700.


Friday, Jan. 11, 2008
Catalyst Online is published weekly, updated as needed and improved from time to time by the MUSC Office of Public Relations for the faculty, employees and students of the Medical University of South Carolina. Catalyst Online editor, Kim Draughn, can be reached at 792-4107 or by email, Editorial copy can be submitted to Catalyst Online and to The Catalyst in print by fax, 792-6723, or by email to To place an ad in The Catalyst hardcopy, call Island Publications at 849-1778, ext. 201.