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Online W-2 forms available for
employees
All
employers are required to furnish employees with a W-2 form showing
their compensation and tax withholding amounts for the full calendar
year for use in completing their annual tax returns. Medical University
Hospital Authority (MUHA) and university staff, faculty and student
employees can now choose to receive their W-2 wage and tax statement
online instead of via the postal service.
The delivery of online W-2 statements is IRS approved. In order to
conveniently receive your W-2 form electronically, you must respond to
the consent agreement. Employees who do not respond will wait to
receive their paper W-2 form via U.S. Postal Service.
Benefits to receiving the W-2 form electronically versus through the
mail:
- Online delivery provides access to the W-2 form earlier
than the traditional mail process.
- Online delivery eliminates the chance that the W-2 will get
lost, misdirected or delayed during delivery, or misplaced once the
employee receives it.
- Signing up for online delivery is easy and secure, and
employees can change their minds and withdraw from online at any time.
MUHA and university employees need to register for the online statement
access by Jan. 22.
Any employee, who previously registered to receive a eW-2, does
not need to do so again. Once you register, you will continue to have
access to your W-2 online until you withdraw your consent.
To register to receive your W-2 online (for the first time):
You must register by taking the following steps: Login into MyRecords (http://www.musc.edu/hrm/myrecords/
or http://mcintranet.musc.edu/hr/generalinfo/myrecords.htm)
- Click on Get W2 on the top menu bar
- Click on Signup for Electronic W2
In the authorization box, check the “I authorize” box. You also
have the option to add an additional e-mail address.
- Click save at the bottom of the authorization box
You will receive a confirmation e-mail when you have completed your
online delivery and consent, as well as confirmation of any changes
made to contact information.
Employees who have registered to receive their W-2 form online will
receive an e-mail notification that their eW-2 form is available
through the MyRecords page, along with instructions for retrieval. You
can then download the eW-2 file to your computer or disk and can refer
to it or print it at any time. The files will be accessible on or
before Jan. 31.
Those who choose to receive their W-2 form online will not receive a
paper copy of it through the U.S. Postal Service.
How your personal information is
protected
All activity and pay data within personal accounts are protected by
multiple levels of security. All pay information and account activity
on the Internet will be protected by industry-standard Security Sockets
Layer encryption.
You will receive an e-mail confirming any changes you make to your
online account. This is a security feature of the eW-2 system, alerting
you via e-mail whenever there is a change to your account.
The company that administers the electronic version of your W-2
information will not resell, distribute, or disclose personal
information such as salary, addresses, and/or Social Security numbers
to third parties for use in mailing lists, by telemarketers, etc. You
can view the comprehensive privacy statement online at https://www.ecsi.net/gateway/musc-emp.html.
Any employee who does not register to receive his or her W-2 form
online will receive a printed copy via the U.S. Postal Service.
For additional information, questions or concerns, contact the
University Payroll Office at 792-2191, or the MUHA's Payroll Office at
792-7544 or 792-8078.
For technical assistance, contact CCIT Help Desk at 792-9700.
Friday, Jan. 11, 2008
Catalyst Online is published weekly,
updated
as needed and improved from time to time by the MUSC Office of Public
Relations
for the faculty, employees and students of the Medical University of
South
Carolina. Catalyst Online editor, Kim Draughn, can be reached at
792-4107
or by email, catalyst@musc.edu. Editorial copy can be submitted to
Catalyst
Online and to The Catalyst in print by fax, 792-6723, or by email to
catalyst@musc.edu. To place an ad in The Catalyst hardcopy, call Island
Publications at 849-1778, ext. 201.
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