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Information Privacy, Security Week April 13-19
information when faxing
talk about faxes to commemorate Health Information Privacy and Security
Week. To ensure the privacy of MUSC’s patients, employees and staff
need to take reasonable steps to ensure that a fax is sent to and
received by the intended recipient. Reasonable steps include, but are
not limited to, the following:
- The MUSC sender’s name, business affiliation, telephone
number, and number of pages must be on the fax coversheet as well as
the name, business affiliation, telephone number, and fax number of the
- Confirm that the intended recipient is waiting by the fax
machine to receive the transmission.
- When a fax number is entered manually (because it is not
one of the pre-programmed numbers), visually check the recipient’s fax
number on the fax machine prior to starting the transmission.
- Check the fax confirmation receipt immediately after the
fax has been transmitted, to confirm the material was faxed to the
intended fax number. If the intended recipient notifies you that the
fax was not received, use your best effort to determine whether the fax
was inadvertently transmitted to another fax number by checking the fax
confirmation sheet or the fax machine’s internal logging system.
- If you become aware that a fax was sent to the wrong fax
number, immediately attempt to contact the unintended recipient by fax
or telephone and request that the faxed documents, and any copies of
them, be immediately returned to MUSC or destroyed. Notify the HIPAA
(Health Information Portability And Accountability) compliance officer
of the misdirected fax.
- Never fax sensitive patient information (such as HIV/AIDS
results or status or substance abuse and mental health treatment
records). In all other cases, limit the amount of information to the
minimum necessary to meet the requestor’s needs.
2 _____ authorization prior to access
4 Health Information Portability and Accountability Act
7 Criminal or civil
9 To do your job
10 Enforces HIPAA
1 ____, payment or operations
3 Protected health information
5 Every fax, every time
6 Do not share
8 No name in subject line
If you successfully complete the crossword puzzle, come by 246E North
Tower on April 17 or 18 for your prize. For information, call Cindy
Teeter at 792-4037.
Friday, April 11, 2008
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for the faculty, employees and students of the Medical University of
Carolina. Catalyst Online editor, Kim Draughn, can be reached at
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Online and to The Catalyst in print by fax, 792-6723, or by email to
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Publications at 849-1778, ext. 201.