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One program available to update, share files

by George Spain
Information Services
There are many ways to share and update files, distribute forms, communicate with co-workers, and keep track of project calendars. You can, however, accomplish all of these using a single program called SharePoint.
 
SharePoint is a web-based application on which managers can build “sites.” These sites can contain items such as document and photo libraries, calendars, discussion boards, blogs, wikis, and even surveys.
 
The sites are intranet only, which means that you can share information only with someone who has an MUSC account, but that’s the point.
 
Some working teams are using SharePoint to keep track of tasks associated with different projects.
 
Others use it to maintain a forms library with “version control,” so that only the most current form is available for “check out.”
 
Still others take advantage of the program’s managed “workflow” capabilities that routes forms and documents from one part of an approval process to the next automatically.
 
Information Services, part of the Office of the Chief Information Officer (OCIO), maintains the SharePoint server and offers initial training for site users and site managers. While users can participate in most activities and customize the look and feel of a site, it is the site manager that controls who gets access and what changes they can make.
 
“SharePoint is not a centrally serviced IT asset,” said Dan Furlong, OCIO project manager. “By that I mean we will help get you started with training, but we want the site manager to retain full control over access as well as assuming accountability for what is posted there by his team members.”
 
Training is divided into two parts, the first is a general introduction to SharePoint, including what it can and can’t do.
 
To better understand SharePoint’s potential and its limitations, the OCIO recommends a half day of training for users, and a full day-and-a half days for site managers.
 
To sign up for a training class, visit http://tinyurl.com/ly2dfw.
 

Friday, June 5, 2009


The Catalyst Online is published weekly by the MUSC Office of Public Relations for the faculty, employees and students of the Medical University of South Carolina. The Catalyst Online editor, Kim Draughn, can be reached at 792-4107 or by email, catalyst@musc.edu. Editorial copy can be submitted to The Catalyst Online and to The Catalyst in print by fax, 792-6723, or by email to catalyst@musc.edu. To place an ad in The Catalyst hardcopy, call Island Publications at 849-1778, ext. 201.